EVENT MANAGEMENT

Working together to produce the perfect event

When you organise an event with our dedicated and experienced team, you can be sure that we will work together with you to meet your objectives and execute the event flawlessly. We will listen and work with you as an extension of YOUR organisation, providing a complete brand experience to meet your objectives, values and preferences within your allocated budget.

For us, good is not good enough – we are proud of the reputation we have established for delivering the highest level of customer service and attention to detail, something we deem essential in the delivery of exceptional events around the world.

We have a unique relationship with our suppliers, which allows us to draw on our respective areas of expertise and produce an all-encompassing event that exceeds your expectations.

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OVER THE LAST 12 MONTHS, 100% OF OUR CLIENTS HAVE RATED OUR SERVICES
AS “VERY GOOD” OR “EXCELLENT”

Full Event Management

  • Creation of brief , definition of programme and proposal document
  • Planning the Timeline
  • Destination evaluation
  • Assessment of venues, infrastructure, accessibility, travel requirements
  • Site Inspection – this is essential to the success of any event and we consider it an integral part of the event timeline.
  • All inspections are charged net and wherever possible complimentary services are requested and provided
  • Re-negotiation of initial rates in accordance with relevant cost reduction strategies
  • Pre-event briefings with all operations staff and suppliers
  • Creation of working documentation
  • Management of all payments and deposits
  • Full co-ordination and operation of programme events and functions
  • All supplier liaison
  • Advancing all Event functions – to ensure correct set up, signage and flawless delivery
  • Budgetary responsibility and on-site cost control
  • Post event evaluation of suppliers, services and any cost reduction negotiations
  • Final itemised billing, reconciliation and commission retrieval
  • Delivery of ROI and KPI’s

Branded Website and Delegate Management

  • Accommodation
  • Travel arrangements
  • Personal requirements (duty of care details; dietary; medical; dda)
  • MI for corporate organiser
  • Payment collection
  • Welcome letters / joining instructions / delegate lists / table plans / badges / travel & accommodation requirements and so on
  • SMS communication with delegates / organisers to maximise budgets and ROI opportunities
  • Medical / Visa advice where appropriate

Entertainment & Speaker Selection

  • Advice and suggestions for presenters and performers to maximise value to your event
  • Consideration of event themes, audience and budget
  • Direct access and preferred suppliers can keep prices low

On-Site Staffing / Hospitality Duties

  • Co-ordination of all travel arrivals and departures including check in procedures
  • Registration / Meet & Greet service
  • Hospitality desk duties
  • Support / Additional staff
  • Human signage
  • Venue & Supplier liaison

Exhibition Management

  • Dedicated exhibition surveyor
  • Location planning
  • CAD, Technical drawings & show plans for visitors
  • Management of space on the day
  • Stand design, creation, build and de-rig
  • Furniture hire
  • Infrastructure management – catering, workshops, waste and security
  • Exhibition design and printing of collateral
  • Dedicated hotlines and targeted communications for exhibitors and attendees
  • Visitor badging and tracking technologies
  • AV productions, wireless lounges
  • Networking receptions

Print & Marketing Materials

  • Design & production of all print and collateral
  • Table plans, signage, badges
  • Luggage labels, travel wallets,
  • Conference literature
  • Incentive teasers and marketing campaigns

AV & Production Services

  • Assessment and design of production
  • Equipment hire
  • Full set design and build
  • Speaker management and slide creation
  • Staging and lighting design
  • Technicians on- hand throughout
  • Additional / back up equipment on site
  • Live feeds / interactive handsets / webinars

Video & Photography

  • Professional photographers (BBC & ITV trained)
  • Photo booths
  • Pre-event consultation – creative concepts
  • Full storyboards & script writing
  • Post production editing, voiceovers, graphics
  • Video testimonials
  • DVD, giveaways or online solutions

Finishing Touches

  • Floral displays & candles
  • Table centrepieces
  • Theming
  • Linen and furniture hire
  • Goody bags and corporate gifts

Risk Assessments

  • Essential component of any event
  • DRP and BCP planning
  • Insurance / Medical advice

ROI calculations

  • Five step robust process
  • Measures results at all levels

OUR TEAM IS AT
THE HEART OF WHAT
WE DO

OUR ONLINE TOOL

Wherever you are in the world, our award-winning online booking tool allows you to make and access all of your travel arrangements.

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We are an experienced business travel agency with clients who have been booking with us for many years.

We pride ourselves on our personal and professional approach and it is our team who are responsible for this success. We are passionate about helping our customers and this is why you receive the best possible customer service. You can trust us to help you every step of the way.