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£0.5m Glasgow conference for Cancer Organisation

Posted On 22nd/Aug/2019 By sophieh

Commission – Venue and accommodation for a prestigious UK annual conference to be staged in one of the UK’s major cities

Response – ‘arrangeMY inherently understood our aim and our needs – and took the helm.’

The organisation

This organisation brings together UK funders to create a strategic partnership and advance cancer research.

The aim

This client was seeking an event and travel management provider to source and support its annual conference which brings together 1,500 global delegates.

The provider would source the right city, venue and accommodation through a complex venue finding process

One of the aims was to move the annual conference from Liverpool (where it had been for a number of years) to a fresh location.

The brief required a one-day build, a three-day conference and a half-day derig.

The delivery

arrangeMY undertook extensive infrastructure and venue research (as well as cost negotiations) within a variety of UK cities.

arrangeMY then presented a detailed proposal comparing over 12 different options that were ultimately reduced to three shortlisted locations (Belfast, Edinburgh and Glasgow).

Each location satisfactorily met the requirements for a suitable venue in addition to efficient air, rail and transport connections, as well as appropriate hotel accommodation.

On behalf of this client, arrangeMY also sought subvention input (where the host city’s Convention Bureau provides sponsorship).

Each shortlisted location was then visited by the client with arrangeMY organising and accompanying.

With all the above factors in place (including subvention financial support), the organisation agreed to move the event to Glasgow on a 2 year contract.

The difference made

arrangeMY not only fully programmed and managed this extensive conference event and its accommodation (at an estimated total cost of half a million pounds) but reenergised it.

For the organisation delegate numbers were significantly increased and Glasgow proved to be an excellent city in terms of venue, accessibility and how delegate friendly it was.

A spokesperson at the organisation said

“This hugely complex conference involves hundreds of people. It is therefore, business critical that everything is coordinated successfully.

“arrangeMY inherently understood our aim and our needs – and they took the helm. They saved us a huge amount of time, especially in the initial stages with their comprehensive venue search that required such significant detail”

“We highly recommend arrangeMY’s comprehensive venue and travel support service.”

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